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How to Use a Sentence Rewriter Tool to Write Engaging Copy

Writing relevant, engaging copy that speaks to your audience is one of many business challenges you probably face on any given day. Even the best writers need help from time to time. As Pulitzer Prize winning author Colson Whitehead said, “Writer’s block for me is a question I haven’t solved yet.”

What if there was a tool to make it easier? Enter: Copy.ai’s Sentence Rewriter Tool. Copy.ai is an online tool that uses artificial intelligence to rewrite sentences you’re stuck on and help you nail down the right voice and tone for your target audience.

Our sentence rewriter tool generates completely original content. With one single click, you’ll get multiple versions of your copy to help you get the right idea quickly, so you can get back to other business tasks.

With Copy.ai’s sentence rewriter tool, you can create engaging, quality content that speaks directly to your intended audience.

Step 1. Find the sentence rewriter tool

First, open your Copy.ai application or go to the website. Once you’ve signed in, you can go to the menu on the right-hand side, select the “Writer Tools” drop down, and find “Sentence Rewriter.”

Once you click that, you’ll be able to start using the Sentence Rewriter Tool.

Step 2. Enter the sentence you’d like our tool to rewrite

Next, you’re prompted to input the copy you’re rewording. You can enter up to 1,000 characters. For context, this bolded sentence here is only 61 characters.

Here are a few suggestions we recommend to get the best results:

• Be detailed with your input to get more specific results; our rewording tool works best if you add details and context to your copy
• Speak to your audience’s pain points and interests to help our tool generate relevant copy
• Use 15 or more words

If you input less than 40 characters, the tool shows an alert at the bottom of the box: “Short input. Try to provide more details for better copy results.”

If you need longer copy rewritten, simply use the tool as a paragraph rewriter and input up to 1,000 characters. The text box has a character counter at the bottom where you can see how many characters you’ve already inputted as you write.

Step 3. Select or add the tone you want to use

The rewriter tool allows you to input your own tone or choose from a list of predetermined ones like casual, friendly, or professional. Once you choose the tone, hit “Create Copy.”

Step 4. Review the sentence rewriter tool’s suggestion

Copy.ai will generate around ten (or more) suggestions based on the sentence and tone you input. The more copy you input, the more copy our sentence changer will generate. All of the copy generated uses proper sentence structure and produces sentences of varying length.

Use “Copy” to copy any sentences you love, so you can paste them elsewhere and use them outside of Copy.ai.

If you like one generated text option, click “Save.” When you’re ready to reference this text, you can revisit it through the “Saved” tab.

Choose “More Like This” if you see a rewritten sentence that you like but want to see other similar alternatives.

When you select “More Like This,” several additional options for copy will generate below your original copy. All your “More Like This” options are highlighted in green.

If there are any suggestions you don’t like, click “Remove” to delete them from your list.

Step 5. Modify the rewritten sentence(s)

At its core, Copy.ai’s Sentence Rewriter is a paraphrasing tool. We take the original copy you submit and paraphrase it to generate new, unique copy that aligns with the tone you’ve selected. Copy.ai’s rewrite may be exactly what you’re looking for—or you may have to tweak or rephrase the results and add your own words to reflect your brand.

If you don't like the tone of the results, you can always change your selected tone and produce new options. Or if you need to adjust the copy, use the notepad next to the Sentence Rewriter Tool.

Use these sentence writing best practices when you’re modifying the copy:

• Proofread: It’s unlikely Copy.ai’s copy will have any serious grammatical errors. However, you should still proofread the text to ensure it aligns with your style guidelines and is free of any off-brand punctuation or spelling. For instance, some brands prefer “eCommerce” over “e-Commerce” and vice versa.
• Consider the flow: Because Copy.ai isn’t human, you may need to modify the cadence of your sentence to make it sound more like your brand. To test the readability, read your copy out loud to hear how it would sound to the reader.
• Speak directly to your intended audience: Your copy should illustrate how your brand or product can help your reader or target audience. Address their needs, challenges, or interests in your copy. Write with the reader in mind.
• Vary your language: While you can always click “more like this,” you can also use an online thesaurus to find synonyms and avoid repeating phrases. This variation will help you engage your reader.

In addition to these best practices, if you’re writing for organic search or search engine optimization, check the generated copy to make sure your keywords were included properly. If they weren’t, you can modify the copy and add keywords using the text box to the right of the rewriter tool to make sure your copy adheres to SEO.

Use a sentence rewriter tool to generate compelling copy for your reader

Copy.ai’s Sentence Rewriter Tool is one of the best paraphrasing tools for business owners and people who write their own content. Our tool helps you create high-quality, unique content you can use in your blogs, emails, social media, websites, and anywhere you need engaging copy. You can learn more about our AI for Marketing platform, browse our free AI writing generators and learn more about our new AI workflow automation tools.

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