Business Memo Templates: How To Write & Examples

Need to write a business memo? Here are 3 simple steps to get started:

1. Gather the information you need to know.

Before you write anything, you need to know who or what you're writing about. The more specific you are, the more personalized you can make your content.

Here's our suggestions for writing a business memo:

Recipient's name: [name of recipient]
Purpose of memo: [purpose of memo]
Background information on topic at hand: [background information on topic at hand]
What you want from the reader and why it's important: [what you want from the reader and why it's important]

2. Determine the structure of your output.

The structure of your content is just as important as the content itself. The structure of your content is how you're going to arrange the information in the content to make it easier for the readers to read and understand.

Greet the reader
State the purpose of the memo
Provide background information on the topic at hand
Explain what you want from the reader and why it's important
Sign off with a formal tone

3. Write the content or use Copy.ai to help you get started. Once you have your structure down, you can start writing the content.

Example:

Dear [name of recipient],

I hope you are having a great week so far!

I'm reaching out because we have a deadline approaching soon, and I wanted to make sure you were aware of it.

We're looking to further expand our operations into [region name], and I want to make sure you're aware of how this will affect your team.

We expect this expansion to result in a greater demand for [product name], and I wanted to make sure you were aware of the increased workload your team will have to accommodate during this time.

Best,

[your name]


Example:

Dear [name of recipient]

I'd like to request that you please provide me with a report on the company's financial status, so that we can make a decision regarding the future of the company.

As you know, we are in the midst of a downturn in the economy and we need to be prepared for whatever comes our way. While we have the resources to weather this storm, it would be beneficial for us to have some information about our financial status so that we can make a decision about how we want to proceed going forward.

I would greatly appreciate if you could provide this report by [date].

Thank you!

Best,

[your name]


Example:

Hi [name of recipient],

I'm writing to you about the upcoming [event]. We're all looking forward to seeing you there!

I know you're busy, so I'll cut right to the chase: I need you to RSVP by Friday, April 15th.

The event is April 19th at 7pm at [location]. Please let me know if you can make it!

Best,

[your name]

1. A business memo is a great way to communicate information to colleagues in a concise and professional manner.

2. A business memo can help to ensure that important information is communicated clearly and effectively.

3. A business memo can also help to create a record of important information for future reference.

-Employees
-Employers
-Business owners
-Customers
-Clients
-Vendors
-Suppliers
-Service providers
-Contractors
-Consultants