Business Memo Templates: How To Write & Examples

business memo

Frequently Asked Questions

How to write a business memo?
Need to write a business memo? Here are 3 simple steps to get started:

1. Gather the information you need to know.

Before you write anything, you need to know who or what you're writing about. The more specific you are, the more personalized you can make your content.

Here's our suggestions for writing a business memo:

Recipient's name: [name of recipient]
Purpose of memo: [purpose of memo]
Background information on topic at hand: [background information on topic at hand]
What you want from the reader and why it's important: [what you want from the reader and why it's important]

2. Determine the structure of your output.

The structure of your content is just as important as the content itself. The structure of your content is how you're going to arrange the information in the content to make it easier for the readers to read and understand.

Greet the reader
State the purpose of the memo
Provide background information on the topic at hand
Explain what you want from the reader and why it's important
Sign off with a formal tone

3. Write the content or use Copy.ai to help you get started. Once you have your structure down, you can start writing the content.
3 Examples of a business memo
Example:

Dear [name of recipient],

I hope you are having a great week so far!

I'm reaching out because we have a deadline approaching soon, and I wanted to make sure you were aware of it.

We're looking to further expand our operations into [region name], and I want to make sure you're aware of how this will affect your team.

We expect this expansion to result in a greater demand for [product name], and I wanted to make sure you were aware of the increased workload your team will have to accommodate during this time.

Best,

[your name]


Example:

Dear [name of recipient]

I'd like to request that you please provide me with a report on the company's financial status, so that we can make a decision regarding the future of the company.

As you know, we are in the midst of a downturn in the economy and we need to be prepared for whatever comes our way. While we have the resources to weather this storm, it would be beneficial for us to have some information about our financial status so that we can make a decision about how we want to proceed going forward.

I would greatly appreciate if you could provide this report by [date].

Thank you!

Best,

[your name]


Example:

Hi [name of recipient],

I'm writing to you about the upcoming [event]. We're all looking forward to seeing you there!

I know you're busy, so I'll cut right to the chase: I need you to RSVP by Friday, April 15th.

The event is April 19th at 7pm at [location]. Please let me know if you can make it!

Best,

[your name]
Why should you write a business memo?
1. A business memo is a great way to communicate information to colleagues in a concise and professional manner.

2. A business memo can help to ensure that important information is communicated clearly and effectively.

3. A business memo can also help to create a record of important information for future reference.
Who needs to write a business memo?
-Employees
-Employers
-Business owners
-Customers
-Clients
-Vendors
-Suppliers
-Service providers
-Contractors
-Consultants
Where can I learn more about copywriting?
Check out our blog!

You can learn how to write a blog post or even see examples of good Instagram captions.

If you're looking to start a business, you can discover side hustle ideas (or small business ideas), learn how to create your personal brand, create a content marketing plan, and even how to sell Notion templates!

How it works

Screenshot of Copy.ai feature
1
Enter what you need to write
Choose from emails, social posts, long-form blog posts, and more!
2
Give Copy.ai a bit of context
Enter a few sentences about your project/campaign.
Screenshot of Copy.ai feature
3
Sift through the results
Our AI content generator gives you multiple options for each campaign that you’re working on.
4
Edit, polish, and publish
Use Copy.ai’s editor to rewrite paragraphs and polish up sentences. Then, just copy and paste the work wherever you need it.

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