Webinar Email Templates: How To Write & Examples

webinar email

Frequently Asked Questions

How to write a webinar email?

Need to write a webinar email? Here are 3 simple steps to get started:

1. Gather the information you need to know.

Before you write anything, you need to know who or what you're writing about. The more specific you are, the more personalized you can make your content.

Here's our suggestions for writing a webinar email:

User's name: [name of user]
User's goals: [e.g. learn about a new topic, grow their business, etc.]
Webinar topic: [e.g. how to use social media for marketing, how to start a business, etc.]
Presenter's name: [name of presenter]
Presenter's qualifications: [e.g. years of experience in industry, degrees held, etc.]
Overview of what will be covered in webinar: [e.g. three steps to success, five tips for success, etc.]

2. Determine the structure of your output.

The structure of your content is just as important as the content itself. The structure of your content is how you're going to arrange the information in the content to make it easier for the readers to read and understand.

Welcome the reader and explain why they should attend the webinar
Describe the topic of the webinar and how it will help them reach their goals
Explain who will be presenting at the webinar and why they are qualified to present on this topic
Give a quick overview of what will be covered in the webinar
Provide a link to register for the webinar

3. Write the content or use Copy.ai to help you get started. Once you have your structure down, you can start writing the content.

3 Examples of a webinar email


Welcome, [name of user]!

We're so glad you're joining us for our webinar, [webinar name].

Webinar topics are a great way to learn about a new topic, grow your business, and network with other professionals.

Presenting at this webinar will be [name of presenter] with [name of company]. [Name of presenter] has been working as a [job title] for [years], and has worked with [names of companies or clients].

In this webinar, [name of presenter] will cover:

[three steps to success]

[five tips for success]

[one step to success]

We hope you'll join us on [date] at [time]!


Hi [user name],

I hope you're doing well!

I just wanted to let you know about a webinar I'm presenting on [webinar topic]. It's happening on [date], and it'll be a great opportunity for you to learn about [webinar topic].

I've been working in this industry for [number] years, and I've seen what it takes to be successful. [Webinar presenter] has been working in this industry for [number] years and has seen what it takes to be successful. Together we'll be sharing our tips and tricks for getting your business off the ground, as well as how to make it successful once it's up and running.

To register for this webinar, please click here: [link].


Hi [name],

We want to make sure you're getting the most out of your relationship with us and our products. We know that the more you learn and grow, the more value you'll be able to provide for your clients and customers, so we've put together a free webinar to help you get started with social media marketing.

Join [presenter name] on Thursday, October 12th at 11:00 am ET for an hour of tips, tricks, and strategies that will help you take your business to the next level.

In this webinar, you'll learn:

- How to use social media for marketing

- How to start a business with less than $200

- How to grow your business with content marketing

- How to get more customers from social media

Register here: [link]

Why should you write a webinar email?

1. A webinar email is a great way to promote your upcoming event and get people excited about it.

2. It is also a great way to build your list and get people signed up for your event.

3. A webinar email is a great way to promote your brand and get people talking about your company.

Who needs to write a webinar email?

-People who want to promote a webinar
-People who are hosting a webinar
- Speakers who want to promote a webinar to their audience

Where can I learn more about copywriting?
Check out our blog!

You can learn how to write a blog post or even see examples of good Instagram captions.

If you're looking to start a business, you can discover side hustle ideas (or small business ideas), learn how to create your personal brand, create a content marketing plan, and even how to sell Notion templates!

How it works

Screenshot of Copy.ai feature
Enter what you need to write
Choose from emails, social posts, long-form blog posts, and more!
Give Copy.ai a bit of context
Enter a few sentences about your project/campaign.
Screenshot of Copy.ai feature
Sift through the results
Our AI content generator gives you multiple options for each campaign that you’re working on.
Edit, polish, and publish
Use Copy.ai’s editor to rewrite paragraphs and polish up sentences. Then, just copy and paste the work wherever you need it.

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