Podcast Email Templates: How To Write & Examples

podcast email

Frequently Asked Questions

How to write a podcast email?

Need to write a podcast email? Here are 3 simple steps to get started:

1. Gather the information you need to know.

Before you write anything, you need to know who or what you're writing about. The more specific you are, the more personalized you can make your content.

Here's our suggestions for writing a podcast email:

Reader's name: [name of reader]
Podcast name: [name of podcast]
Value of listening to the podcast: [e.g. learn about new topics, hear from interesting guests, etc.]
Specific episode: [e.g. title, description, etc.]
Link to listen to that episode: [e.g. website link, iTunes link, etc.]
Further resources: [e.g. blog posts, how-to guides, etc.]

2. Determine the structure of your output.

The structure of your content is just as important as the content itself. The structure of your content is how you're going to arrange the information in the content to make it easier for the readers to read and understand.

Welcome the reader and introduce the podcast
Describe the value of listening to the podcast
Share a specific episode that will be of interest to the reader
Provide a link to listen to that episode
Offer further resources for learning about the podcast

3. Write the content or use Copy.ai to help you get started. Once you have your structure down, you can start writing the content.

3 Examples of a podcast email


Hi [name of reader],

Thanks for signing up for [podcast name]!

I'm so glad you're here. I'm a big fan of podcasts, and I think you will be too.

[podcast name] is all about providing actionable tips and tools that help you grow your business.

Here are some of our most popular episodes:

[link to specific episode]

[link to specific episode]

[link to specific episode]

If you have any questions or suggestions, let me know!


Hi [reader name],

I hope you're well. I'm writing to share an exciting show that I'm on every week, [podcast name].

Every week, [podcast host name] and I talk about new topics and hear from interesting guests. We've had some great guests in the past, including [guest name] and [guest name].

I think you'll love this week's episode, which will be airing on [date]. In it, I'll be talking about how to manage your personal finances. It's a topic that can be really intimidating, but also really important—and we'll be giving you some tips on how to get started.

If you'd like to hear the episode, head over to [website link] or [iTunes link] on [date].

We also have a lot of resources for learning more about the show. Check out our [blog posts] and [how-to guides], and let us know if you have any other questions!


Hi [name of reader],

Welcome! I'm so glad you're here. I've been following you on Twitter for a while, and I'm so excited to be able to share this podcast with you.

[podcast name] is a podcast where we talk about [topic of podcast]. In each episode, we share our expertise and experience on the topic, provide tips and tricks, and interview interesting guests in the industry.

If you're curious about [topic], then I think this podcast is going to be a great resource for you. Our first episode is a great place to start: [link]. It's about the best practices for [topic].

I'd love for you to get in touch with me if you want to chat about any of this! I'd love to hear from you.

Why should you write a podcast email?

1. A podcast email is a great way to connect with your audience and build a relationship with them. It allows you to share your thoughts and ideas with them in a more personal way than other forms of communication.

2. A podcast email also allows you to build credibility with your audience. By sharing your knowledge and expertise with them, you can show them that you are an authority in your field.

3. Finally, a podcast email can be a great marketing tool. By sharing your podcast with your audience, you can promote your brand and reach a new group of potential customers.

Who needs to write a podcast email?

-People who want to be guests on podcasts
-People who want to advertise on podcasts
-People who want to submit a podcast to a directory
-People who want to review a podcast
-People who want to give feedback about a podcast
-People who want to ask a question about a podcast
-People who want to request a topic for a future podcast episode

Where can I learn more about copywriting?
Check out our blog!

You can learn how to write a blog post or even see examples of good Instagram captions.

If you're looking to start a business, you can discover side hustle ideas (or small business ideas), learn how to create your personal brand, create a content marketing plan, and even how to sell Notion templates!

How it works

Screenshot of Copy.ai feature
Enter what you need to write
Choose from emails, social posts, long-form blog posts, and more!
Give Copy.ai a bit of context
Enter a few sentences about your project/campaign.
Screenshot of Copy.ai feature
Sift through the results
Our AI content generator gives you multiple options for each campaign that you’re working on.
Edit, polish, and publish
Use Copy.ai’s editor to rewrite paragraphs and polish up sentences. Then, just copy and paste the work wherever you need it.

Ready to level-up?

Write 10x faster, engage your audience, & never struggle with the blank page again.

Get Started for Free
No credit card required
2,000 free words per month
90+ content types to explore