General Email Templates: How To Write & Examples

general email

Frequently Asked Questions

How to write a general email?
Need to write an email? Here are 3 simple steps to get started:

1. Gather the information you need to know.

Before you write anything, you need to know who or what you're writing about. The more specific you are, the more personalized you can make your content.

Here's our suggestions for writing an email:

Recipient's name: [name of recipient]
Reason for email: [reason for email]
Background information: [background information]
What you need from the reader: [what you need from the reader]

2. Determine the structure of your output.

The structure of your content is just as important as the content itself. The structure of your content is how you're going to arrange the information in the content to make it easier for the readers to read and understand.

Greet the reader
Explain why you're writing to them
Provide any necessary background information
Ask for what you need from the reader
Thank them for their time and attention

3. Write the content or use Copy.ai to help you get started. Once you have your structure down, you can start writing the content.
3 Examples of a general email
Example:

Hi [name of recipient],

I hope you're having a great day!

I have a quick question for you. I'm working on a project for [project name] and just need to check a few things before I can send it to you.

I'm working on [project name], which is a [type of project].

I'm wondering if you could help me with [question].

Thanks so much for your help!


Example:

Hi [name of recipient],

I hope this email finds you well.

I'm writing because I'm working on a project to help [company name] with [project name] and I was wondering if you'd be willing to help me with some background research.

I know that you have expertise in [topic] and I'd love to get your input on it.

Do you have time for a quick call today?

Thanks for your help!

Best,

[your name]


Example:

Hello [name of recipient],

I hope this email finds you well. My name is [your name] and I'm writing to you today because I'm looking for some advice.

I'm [describe your situation], and I'm currently working on a project that requires [describe what your project is].

I know this is a lot to ask, but I'm hoping that you could provide me with some guidance on how to deal with [what you're struggling with].

I know that you are an expert in this area, so I thought it would be worth asking for your advice.

Thanks for your time, and I look forward to hearing from you soon.

Best,

[your name]
Why should you write a general email?
1. Email is a quick and easy way to communicate with others.

2. Email is a great way to stay in touch with connections.

3. Email is a convenient way to send and receive information.
Who needs to write a general email?
-Employers
-Employees
-Teachers
-Students
-Parents
-Relatives
-Friends
-Business Associates
Where can I learn more about copywriting?
Check out our blog!

You can learn how to write a blog post or even see examples of good Instagram captions.

If you're looking to start a business, you can discover side hustle ideas (or small business ideas), learn how to create your personal brand, create a content marketing plan, and even how to sell Notion templates!

How it works

Screenshot of Copy.ai feature
1
Enter what you need to write
Choose from emails, social posts, long-form blog posts, and more!
2
Give Copy.ai a bit of context
Enter a few sentences about your project/campaign.
Screenshot of Copy.ai feature
3
Sift through the results
Our AI content generator gives you multiple options for each campaign that you’re working on.
4
Edit, polish, and publish
Use Copy.ai’s editor to rewrite paragraphs and polish up sentences. Then, just copy and paste the work wherever you need it.

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