Condolence Email Templates: How To Write & Examples

condolence email

Frequently Asked Questions

How to write a condolence email?
Need to write a condolence email? Here are 3 simple steps to get started:

1. Gather the information you need to know.

Before you write anything, you need to know who or what you're writing about. The more specific you are, the more personalized you can make your content.

Here's our suggestions for writing a condolence email:

Deceased's name: [name of deceased]
Relationship to reader: [relationship between writer and reader]
Memory of the deceased: [memory of the deceased]

2. Determine the structure of your output.

The structure of your content is just as important as the content itself. The structure of your content is how you're going to arrange the information in the content to make it easier for the readers to read and understand.

Greet the reader
Express your condolences
Share a memory of the deceased
Offer to help in any way you can
Sign off with a formal tone

3. Write the content or use Copy.ai to help you get started. Once you have your structure down, you can start writing the content.
3 Examples of a condolence email
Example:

Dear [reader],

I'm so sorry to hear about the death of [relationship to deceased]. I know this must be a hard time for you, and I wanted to reach out and let you know that my thoughts are with you.

[Memory of the deceased]

I know it's not much, but I wanted to take a moment to share some of my memories of [deceased]. I remember [memory of the deceased]. [Memory of the deceased]. [Memory of the deceased].

I hope this helps bring a smile to your face during this difficult time. If there's anything I can do for you, please don't hesitate to reach out.

Sincerely,

[your name]


Example:

Dear [reader name],

I am so sorry to hear about the loss of your friend. I know that this is a hard time for you, and I wanted to reach out and offer my condolences. I hope that you find comfort in the memories you have of [deceased name], and I'm here if you need anything at all.

Please take care of yourself, and know that you are loved and supported by so many people who care about you.

Sincerely,

[your name]


Example:

I'm writing to express my condolences on the passing of your loved one.

I hope that you are able to find comfort in the memories you have of your loved one and in the support of those around you. If you need anything at all, please feel free to reach out to me at any time.

Sincerely,

[your name]
Why should you write a condolence email?
1. A condolence email can be a way to express your sympathies to someone who has suffered a loss.

2. A condolence email can be a way to let the bereaved know that you are thinking of them and offer your support.

3. A condolence email can also be a way to share your own memories of the deceased and provide comfort to the bereaved.
Who needs to write a condolence email?
-A friend to a friend
-A boss to an employee
-A colleague to a colleague
-A family member to a family member
-A student to a teacher
-A patient to a doctor
-A client to a lawyer
-A customer to a business
-A follower to a leader
Where can I learn more about copywriting?
Check out our blog!

You can learn how to write a blog post or even see examples of good Instagram captions.

If you're looking to start a business, you can discover side hustle ideas (or small business ideas), learn how to create your personal brand, create a content marketing plan, and even how to sell Notion templates!

How it works

Screenshot of Copy.ai feature
1
Enter what you need to write
Choose from emails, social posts, long-form blog posts, and more!
2
Give Copy.ai a bit of context
Enter a few sentences about your project/campaign.
Screenshot of Copy.ai feature
3
Sift through the results
Our AI content generator gives you multiple options for each campaign that you’re working on.
4
Edit, polish, and publish
Use Copy.ai’s editor to rewrite paragraphs and polish up sentences. Then, just copy and paste the work wherever you need it.

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