Confirmation Email Templates: How To Write & Examples

confirmation email

Frequently Asked Questions

How to write a confirmation email?
Need to write a confirmation email? Here are 3 simple steps to get started:

1. Gather the information you need to know.

Before you write anything, you need to know who or what you're writing about. The more specific you are, the more personalized you can make your content.

Here's our suggestions for writing a confirmation email:

Name of person receiving email: [name]
Action that was completed: [action]
What to expect next: [next steps]

2. Determine the structure of your output.

The structure of your content is just as important as the content itself. The structure of your content is how you're going to arrange the information in the content to make it easier for the readers to read and understand.

Greet the reader
Confirm that they have completed a specific action
Tell them what to expect next
Sign off with a promise to follow up soon

3. Write the content or use Copy.ai to help you get started. Once you have your structure down, you can start writing the content.
3 Examples of a confirmation email
Example:

Hi [name],

I hope you're having a great day!

Just wanted to confirm that you've completed the [action] you requested. You should expect this to be completed by [date].

Thanks again, and I'll be in touch soon!


Example:

Hey [name],

Just wanted to confirm that you completed the [action] we talked about earlier.

Thanks for being such a great customer! We look forward to hearing from you soon.


Example:

Hi [name],

Thank you for completing [the action].

We'll be in touch with you shortly to tell you how to proceed.

We appreciate your time and patience, and we look forward to working with you soon!
Why should you write a confirmation email?
1. A confirmation email serves as a written record that you have agreed to something.
2. This email can be used as a legal document in the event that there is a dispute.
3. A confirmation email can also help to avoid misunderstandings by providing a clear and concise written record of what has been agreed to.
Who needs to write a confirmation email?
-People who have scheduled a meeting
-People who have scheduled an appointment
-People who have been invited to an event
-People who have just been hired for a job
-People who have just been promoted
-People who have just been given a raise
-People who have just been given a bonus
-People who have just been given a new project
-People who have just been given a new responsibility
-People who have just been given a new task
-People who have just been given a new deadline
-People who have just been asked to do something
-People who have just been asked to not do something
Where can I learn more about copywriting?
Check out our blog!

You can learn how to write a blog post or even see examples of good Instagram captions.

If you're looking to start a business, you can discover side hustle ideas (or small business ideas), learn how to create your personal brand, create a content marketing plan, and even how to sell Notion templates!

How it works

Screenshot of Copy.ai feature
1
Enter what you need to write
Choose from emails, social posts, long-form blog posts, and more!
2
Give Copy.ai a bit of context
Enter a few sentences about your project/campaign.
Screenshot of Copy.ai feature
3
Sift through the results
Our AI content generator gives you multiple options for each campaign that you’re working on.
4
Edit, polish, and publish
Use Copy.ai’s editor to rewrite paragraphs and polish up sentences. Then, just copy and paste the work wherever you need it.

Ready to level-up?

Write 10x faster, engage your audience, & never struggle with the blank page again.

Get Started for Free
No credit card required
7-day trial of Pro
90+ content types to explore