Event Invitation Email Templates: How To Write & Examples

Event invitation email

Frequently Asked Questions

How to write an event invitation email?
Need to write an event invitation email? Here are 3 simple steps to get started:

1. Gather the information you need to know.

Before you write anything, you need to know who or what you're writing about. The more specific you are, the more personalized you can make your content.

Here's our suggestions for writing an event invitation email:

Event name: [name of event]
Event description: [description of event]
Reasons to attend: [reasons to attend the event]
Registration details: [details about how to register or RSVP for the event]

2. Determine the structure of your output.

The structure of your content is just as important as the content itself. The structure of your content is how you're going to arrange the information in the content to make it easier for the readers to read and understand.

Greet the reader
Tell them about the event
Explain why they should attend
Give them details about how to register or RSVP
Sign off with a promise to follow up soon

3. Write the content or use Copy.ai to help you get started. Once you have your structure down, you can start writing the content.
3 Examples of an event invitation email
Example:

Hi [name],

I hope you're having a wonderful [part of day]!

I'm writing to invite you to [event]. [Event description] will be taking place on [date] at [event location].

I think you'll be interested in this event because of [reasons to attend].

We have a few different ways that you can register for the event:

You can email [email address]

You can call [phone number]

or

You can fill out the form below

I hope to see you there!

Best,

[Your name]


Example:

Hi [name],

We're so excited to invite you to our [event name] on [date]. We've got a great lineup of speakers, and we know you'll get a lot out of the event.

[Event description]

To learn more about the event, or to register for it, visit [link].

Best,

[your name]


Example:

Hi [name],

We're so excited to invite you to [name of event] on [date and time]. We've got a lot of fun stuff planned for you—activities, games, and a chance to learn from some of the best in the industry.

If you want to learn more about the event, click here: [link]. If you're ready to register, just click here: [link]. And if you have any other questions, just shoot us an email at [email address]. We'll look forward to seeing you soon!

Best,

[your name]
Why should you write an event invitation email?
1. Event invitations are a great way to get people interested in your event. By sending out an email, you can reach a larger audience than you would if you just sent out a paper invitation.

2. Event invitations also allow you to be more creative with your design. With an email, you can include pictures, videos, and other multimedia to make your invitation more engaging.

3. Finally, event invitations via email can be easily tracked. You can see how many people opened your email and click on the RSVP link. This information can be helpful in planning future events.
Who needs to write an event invitation email?
-People planning a party
-People planning a wedding
-People planning a conference
-People planning a trip
-People planning an outing
-People planning a get-together
-People planning a dinner party
-People planning a baby shower
-People planning a bridal shower
Where can I learn more about copywriting?
Check out our blog!

You can learn how to write a blog post or even see examples of good Instagram captions.

If you're looking to start a business, you can discover side hustle ideas (or small business ideas), learn how to create your personal brand, create a content marketing plan, and even how to sell Notion templates!

How it works

Screenshot of Copy.ai feature
1
Enter what you need to write
Choose from emails, social posts, long-form blog posts, and more!
2
Give Copy.ai a bit of context
Enter a few sentences about your project/campaign.
Screenshot of Copy.ai feature
3
Sift through the results
Our AI content generator gives you multiple options for each campaign that you’re working on.
4
Edit, polish, and publish
Use Copy.ai’s editor to rewrite paragraphs and polish up sentences. Then, just copy and paste the work wherever you need it.

Ready to level-up?

Write 10x faster, engage your audience, & never struggle with the blank page again.

Get Started for Free
No credit card required
7-day trial of Pro
90+ content types to explore