Resignation Letter Templates: How To Write & Examples

resignation letter

3 Examples of Resignation Letter Templates

Simple Resignation Letter Template

Dear [reader name],

I am writing to inform you that I am resigning from my position at [company] as [position].

It has been a pleasure to work with the team at [company]. The opportunity to collaborate on exciting new projects was a great experience and I am grateful for the time that I had here.

I will be leaving my position on [date of resignation], and would be happy to assist with the transition process, should you need me to do so.

I wish you all the best in your future endeavors, and remain your loyal customer.

More: Use this free template to create your simple resignation letter in seconds

Two Week Notice Resignation Letter

Dear [reader name],

It has been an absolute pleasure working at [company name] and I would like to thank you for giving me the opportunity to do so.

I am writing this letter to inform you that I will be resigning from my position as [position] in two weeks. My last day will be on [date].

I know that this may come as a surprise, but I have decided that it is time for a change. My decision is not based on anything negative about your business or its culture; rather, it is simply time for me to move on. I wish everyone at [company] all the best in the future and hope that my colleagues remain friends in the years ahead.

If there is anything else I can do before my departure, please feel free to let me know.

More: Use this free template to create your two week notice resignation letter in seconds

Resignation Letter For Better Opportunity Template

Dear [name],

It has been a pleasure to work with you at [company] for the past [length of time]. I am writing to inform you that I am resigning from my position as [position] effective [date]. This decision was not made lightly, and I am grateful for the opportunity to have worked here.

I am parting ways in order to accept a position with another company that is more aligned with my career interests and has more opportunities for professional growth. It is an exciting opportunity that I look forward to exploring.

I will be available until [date], which should give you ample time to find a suitable replacement. If there is anything else that I can do during this transition period, please do not hesitate to contact me.

Thank you again for your support over the years, it has been an honor working here.

More: Use this free template to create your better opportunity resignation letter in seconds

How to use Copy AI’s resignation letter templates

Log in with your email, and you’ll see the resignation letter template interface. Next, you’ll want to enter the main points you want to include in your letter of resignation. 

Copy.ai will offer a standardized template which you can view below, but be sure to enter any personal details that you’d like to include. You can also choose the tone of your letter (friendly, professional, empathetic, etc.). For this letter, you’re probably going to want to choose “professional.”

Copy.ai Resignation Letter Template Tool

This template, without any additional input, will produce a letter of resignation that looks something like this:

This is a perfectly fine, simple resignation letter, but consider personalizing your resignation letter template by adding more details. You can add directly to the resignation letter template or paste ideas or full sentences into the text box to have the tool generate the letter for you (as shown in the highlighted text below).

This additional text, for example, would result in a professional resignation letter that looks something like this:

These personal touches can make all of the difference in maintaining a strong relationship with your previous employer. That may not seem important now that you have a new opportunity, but trust us—maintaining a positive professional reputation is always important. You never know when you might need a recommendation or introduction, so leave your previous job on the best note possible.

Frequently Asked Questions

How to write a resignation letter?

1. Include these key details

Before you write anything, you need to know who or what you're writing about. The more specific you are, the more personalized you can make your content.

Here are our suggestions for where to start on your resignation letter:

Company name: [company name]

Job title: [position]

Date of resignation: [date of resignation]

2. Determine the structure of your output

The structure of your letter is just as important as its content. The structure of your letter matters because it will determine how your former employer takes in the information. You might want to start by announcing that you’re resigning if your former employer appreciates getting to the point. If your former employer is more sentimental, you might want to start with a memory or a description of what the job has meant to you professionally.

Here’s an example structure that we use in our sample resignation letter template:

  • Greet the reader
  • Thank them for the opportunity to work at [company]
  • Explain that you are resigning from your position as [position]
  • Give a date of resignation and offer to help to ensure a smooth transition process
  • Sign off in a formal tone

3. Polish your letter with these golden rules

These practices go a long way in solidifying a strong relationship with your former employer that will last for the rest of your career.

  • Be professional at all costs. See the list in the next section of what to leave out of your letter.
  • Express gratitude. Thank your former employer for everything they taught you.
  • Offer to help with the transition. Make it clear that you’re available to help.
  • Keep your letter brief. Less is more.
  • Include contact information. Something as simple as leaving your phone number can make your exit interview with your former employer all the more pleasant.

4. Exclude these topics

There are all sorts of reasons—good and bad—for resigning from a position. It’s best to keep emotions out of your resignation letter and stick to the facts. 

Even if including one of the below topics may feel right at the moment, keep in mind that you might not feel the same a few months from now—or in the future when an employer sees your LinkedIn and wants to contact your old job for a reference. 

To leave things on a positive note with your employer, keep these topics out of your letter: 

  • Negative experiences
  • Emotional comments
  • Tips on how to improve the company
  • Naming specific coworkers in a negative way
  • Negative references about your old (or new) salary

Save these topics for a good old-fashioned venting session with your friends and leave them out of your professional resignation letter. Keeping these topics out of your letter will make all of the difference on your last day of work and will make the transition period on the first day of your new job that much easier.

5. Use one of our templates

If you’re short on time or feeling stuck, use one of our templates to brainstorm and craft the perfect resignation letter.

Is it OK to email a resignation letter?

While this may have seemed informal ten years ago, it is now a commonly accepted practice—especially if your role is remote. This practice might actually be more convenient for your management, as they will get it instantly and can deal with it accordingly. 

Keep in mind—if your manager is “old-school,” they might prefer a physical resignation letter. If you go this route, be sure to print out a typed letter. A handwritten letter might be hard to read or seem unprofessional. 

How much notice should you give for a resignation?

The more notice you can give, the better, but the standard practice in most industries is to give at least two weeks’ notice. This formal notice period gives your current employer a fair amount of time to find a replacement, train them, and pass along institutional knowledge before you take off for greener pastures.

Why do I need to write a resignation letter?

It’s a professional courtesy that shows your manager that you respect them. The letter also serves as a record of when you gave notice. Make sure you address your resignation letter to the team leader or manager, and CC the head of human resources if you’re emailing the letter.

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