Recruiting Email Templates: How To Write & Examples

recruiting email

Frequently Asked Questions

How to write a recruiting email?

Need to write a recruiting email? Here are 3 simple steps to get started:

1. Gather the information you need to know.

Before you write anything, you need to know who or what you're writing about. The more specific you are, the more personalized you can make your content.

Here's our suggestions for writing a recruiting email:

Company name: [name of company]
Company mission: [e.g. help people find their dream job, make it easier to buy a home, etc.]
Role description: [e.g. software engineer, customer support representative, etc.]
Responsibilities: [e.g. build new features, fix bugs, help customers with questions, etc.]
Why it's a great place to work: [e.g. flexible hours, remote work options, great benefits package, etc.]

2. Determine the structure of your output.

The structure of your content is just as important as the content itself. The structure of your content is how you're going to arrange the information in the content to make it easier for the readers to read and understand.

Introduce the company and its mission
Describe the role and its responsibilities
Explain why the company is a great place to work
Provide a link to apply for the role

3. Write the content or use to help you get started. Once you have your structure down, you can start writing the content.

3 Examples of a recruiting email


Hi [first name],

Do you have a passion for making things happen? If so, we'd love to talk with you!

[Company name] is a fast-growing startup that's helping people find their dream job and make it easier to buy a home. Our team is made up of talented people who are passionate about creating the best products possible. We're looking for a [role] with a focus on [responsibilities].

We believe that great products start with great people, which is why we offer flexible hours and remote work options, as well as an excellent benefits package. We also believe that trust is earned—and that's why we take the time to get to know every new team member before we ever ask them to join us.

If this sounds like something that might interest you, check out our job listings today!


Hi [first name],

I'm writing because I think [company] might be a great fit for you. We're a small team of dedicated, passionate employees who are committed to helping people find their dream job, make it easier to buy a home, and so much more. Our team is made up of people with diverse backgrounds who love what they do. We work remotely and have flexible hours, so it's easy to find a work-life balance that's right for you.

We have a role open for a software engineer. You'll be responsible for building new features, fixing bugs, and helping customers with questions. We're looking for someone who is passionate about their work and has a strong sense of ownership. You'll also be able to take advantage of our benefits package, which includes healthcare, dental insurance, vision insurance, and more!

If this sounds like something you'd like to apply for, please visit our website at [link]. The application process is quick and easy—just a few questions about your experience and what you'd bring to the team. I hope to hear from you soon!


Hi [name],

I hope you're doing well!

I'm reaching out because I was hoping you'd be interested in an opportunity with [company name]. We're a remote-friendly company that is dedicated to helping people find their dream job, make it easier to buy a home, and so much more. Our mission is simple: we want to make the world a better place.

I'm looking for someone with experience as a software engineer who is excited about building new features, fixing bugs, and helping customers with questions. If this sounds like you and you'd like to learn more about our role and the benefits it comes with, please take a look at the link below.

Why should you write a recruiting email?

1. A recruiting email allows you to reach out to potential candidates and introduce them to your company in a personal way. This can be a great way to attract top talent to your organization.

2. A recruiting email can be customized to target specific skillsets and experience levels that you are looking for. This allows you to cast a wider net and reach more qualified candidates.

3. A recruiting email allows you to build relationships with potential candidates before they even start the interview process. This can help you better assess their fit for your company and position.

Who needs to write a recruiting email?

-A human resources manager at a company
-A hiring manager at a company
-A Recruiter

Where can I learn more about copywriting?
Check out our blog!

You can learn how to write a blog post or even see examples of good Instagram captions.

If you're looking to start a business, you can discover side hustle ideas (or small business ideas), learn how to create your personal brand, create a content marketing plan, and even how to sell Notion templates!

How it works

Screenshot of feature
Enter what you need to write
Choose from emails, social posts, long-form blog posts, and more!
Give a bit of context
Enter a few sentences about your project/campaign.
Screenshot of feature
Sift through the results
Our AI content generator gives you multiple options for each campaign that you’re working on.
Edit, polish, and publish
Use’s editor to rewrite paragraphs and polish up sentences. Then, just copy and paste the work wherever you need it.

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