Follow Up Email After Reference Check Templates: How To Write & Examples

Need to write a follow up email after reference check? Here are 3 simple steps to get started:

1. Gather the information you need to know.

Before you write anything, you need to know who or what you're writing about. The more specific you are, the more personalized you can make your content.

Here's our suggestions for writing a follow up email after reference check:

Name of reference: [name of person who was checked]
Outcome of reference check: [e.g. positive, negative, neutral]
Next step: [e.g. next round interview, offer letter, etc.]

2. Determine the structure of your output.

The structure of your content is just as important as the content itself. The structure of your content is how you're going to arrange the information in the content to make it easier for the readers to read and understand.

Thank the reader for their time
Share the outcome of the reference check
Provide a next step for the reader to take

3. Write the content or use Copy.ai to help you get started. Once you have your structure down, you can start writing the content.

Example:

Dear [name],

Thank you so much for your time and insight! We are so grateful that you were able to provide us with a reference for the position we're currently hiring for. We've compiled a list of references and will be contacting each one of them in the coming days.

As we mentioned, we are moving forward with the interview process. We are now ready to make an offer letter to the top candidates. If you think someone on your list would be a great fit for [company name], please feel free to send their name along to HR at [email address]. They will be in touch with them personally to give them more details about the position.

Again, thank you so much for your time and support. We hope to have the opportunity to work with you soon!

Best regards,


Example:

Hi [name of reference],

Thanks so much for your time. I really appreciate it!

I just wanted to let you know that [name of person who was checked] was a great candidate, and I'm happy to report that we're moving forward with an offer letter.

I'm sure you'll be hearing from them soon, but if there are any questions or concerns, please feel free to reach out.


Example:

Hi [name of person who was checked],

Thanks so much for your time today! We really appreciate your help. We've just finished our reference check and we wanted to let you know the outcome.

We learned that [e.g. you are a great employee and the company is lucky to have you on their team]. We've had a great experience working with you and are excited to have you on our team!

We would love to chat with you again soon about next steps, as well as how we can continue to support you during your transition.

Thanks again for your time today!

1. A follow up email is a great way to thank the person who gave you the reference and to let them know that you appreciate their help.

2. A follow up email is also a great way to keep in touch with the person who gave you the reference and to let them know how your job search is going.

3. A follow up email is also a great way to keep the person who gave you the reference updated on your career and to let them know what you are doing now.

-Candidates who interviewed for a job
-People who submitted a job application
-People who attended a job fair
-People who met with a potential employer
-People who had a phone interview
-People who were referred by a friend or acquaintance
-People who have been laid off or fired
-People who quit their job
-People who were rejected for a job