Offer Letter Templates: How To Write & Examples

offer letter

Frequently Asked Questions

How to write an offer letter?
Need to write an offer letter? Here are 3 simple steps to get started:

1. Gather the information you need to know.

Before you write anything, you need to know who or what you're writing about. The more specific you are, the more personalized you can make your content.

Here's our suggestions for writing an offer letter:

Candidate's name: [name of candidate]
Position title: [title of position]
Responsibilities: [e.g. managing a team, developing a product, etc.]
Compensation package: [e.g. salary, equity, etc.]
Benefits: [e.g. health insurance, 401k matching, etc.]

2. Determine the structure of your output.

The structure of your content is just as important as the content itself. The structure of your content is how you're going to arrange the information in the content to make it easier for the readers to read and understand.

Address the reader
Thank them for their interest in the position
Describe the position and its responsibilities
Describe the compensation package and benefits
Explain how to accept or decline the offer

3. Write the content or use Copy.ai to help you get started. Once you have your structure down, you can start writing the content.
3 Examples of an offer letter
Example:

Dear [name of candidate],

Thank you for your interest in [company name]! We are excited to announce that we have decided to make you an offer for the position of [position title] at our company.

As the [position title], you will be responsible for managing a team and developing a product that will help us better serve our customers. This position will be based out of our office in [city].

We are offering you a salary of $[salary range], which is negotiable based on experience. We also offer a standard benefits package that includes health insurance, 401k matching, and unlimited vacation time.

Please let us know if you accept the offer by replying to this email. If you have questions about the offer or would like to negotiate the compensation package, please contact [person's name] at [phone number].

Best wishes for your future,

[company name]


Example:

Dear [name of candidate],

We are thrilled to offer you the position of [position title] at [company name]. You'll be responsible for managing a team of [number] people to [describe job duties]. You'll also be responsible for developing a product that will be used by millions of people across the globe.

We offer a competitive compensation package including a salary of $[salary], equity in the company, and health insurance. You'll also receive a 401k matching plan.

We look forward to hearing from you! If you accept the offer, please reply to this email by [date.] If you decline the offer, please reply to this email by [date.]


Example:

Dear [name of candidate],

We're thrilled to offer you the position of [title of position] at [company name]. This position is responsible for managing a team of [#] people, developing product X, and working with a variety of stakeholders. You will be compensated with a salary of $[salary], equity worth [equity], and [benefits].

Congratulations on your new role! If you accept this offer, we'll need you to complete the following steps:

Sign the offer letter, which will include the offer details, any other relevant information, and a non-disclosure agreement.

Complete a background check. Background checks are required for all new hires at [company name].

Complete your pre-employment paperwork. This will include a drug test and a physical.

Once we receive your signed offer letter and background check results, we'll provide you with detailed information about how to complete your pre-employment paperwork. You will be given one week to complete this process.

If you have any questions, please feel free to reach out to me directly.
Why should you write an offer letter?
1. Offer letters provide a way to make a job offer more enticing and personalized than a simple email or phone call.

2. Offer letters can help set your company apart from others who are recruiting the same candidate.

3. Offer letters can help you sell the candidate on the benefits of working for your company, and can be used to negotiate salary and other terms of employment.
Who needs to write an offer letter?
-Employees
-Independent Contractors
- consultants
- Vendors
- Clients
- Customers
- Suppliers
- Business Partners
- Investors
- potential new hires
Where can I learn more about copywriting?
Check out our blog!

You can learn how to write a blog post or even see examples of good Instagram captions.

If you're looking to start a business, you can discover side hustle ideas (or small business ideas), learn how to create your personal brand, create a content marketing plan, and even how to sell Notion templates!

How it works

Screenshot of Copy.ai feature
1
Enter what you need to write
Choose from emails, social posts, long-form blog posts, and more!
2
Give Copy.ai a bit of context
Enter a few sentences about your project/campaign.
Screenshot of Copy.ai feature
3
Sift through the results
Our AI content generator gives you multiple options for each campaign that you’re working on.
4
Edit, polish, and publish
Use Copy.ai’s editor to rewrite paragraphs and polish up sentences. Then, just copy and paste the work wherever you need it.

Ready to level-up?

Write 10x faster, engage your audience, & never struggle with the blank page again.

Get Started for Free
No credit card required
7-day trial of Pro
90+ content types to explore