Exit Interview Email Templates: How To Write & Examples

exit interview email

Frequently Asked Questions

How to write an exit interview email?

Need to write an exit interview email? Here are 3 simple steps to get started:

1. Gather the information you need to know.

Before you write anything, you need to know who or what you're writing about. The more specific you are, the more personalized you can make your content.

Here's our suggestions for writing an exit interview email:

Employee's name: [name of employee]
Employee's role: [e.g. software engineer, customer service representative, etc.]
Employee's contributions: [e.g. helped launch a new product, improved customer satisfaction scores, etc.]
Company name: [name of company]

2. Determine the structure of your output.

The structure of your content is just as important as the content itself. The structure of your content is how you're going to arrange the information in the content to make it easier for the readers to read and understand.

Address the reader
Thank them for their time at the company
Make them feel that their contributions were valued and appreciated
Ask them to share their thoughts on how the company can improve
Wish them well in their future endeavors and invite them to stay in touch
Sign off

3. Write the content or use Copy.ai to help you get started. Once you have your structure down, you can start writing the content.

3 Examples of an exit interview email


[Employee's name],

Thank you for your time and contributions to [company name]. Your hard work and dedication have helped us launch a new product, improve customer satisfaction scores, and more!

We really appreciate your work and are so thankful for your time at [company name]. We hope that you have enjoyed your time at [company name] and that you have found your work to be meaningful.

We know that it can be difficult to leave a job, so if you have any thoughts on how we can improve, please feel free to share them with us. We want to make sure we're always doing the best we can.

And don't forget: if you ever want to stay in touch or catch up, just let us know!

Best wishes in your future endeavors,


Dear [name of employee],

Thank you so much for your time at [company name]. We appreciate all of your contributions, and we wish you all the best in your future endeavors.

Before you go, would you be willing to share some thoughts on how we can improve? We'd love to hear your feedback!




Dear [name of employee],

Thank you for your time at [company name]. I'm sure you've made some great contributions during your time here, and we hope that you feel like those contributions have been appreciated and valued.

If there's anything we can do to help you move forward in your career, please don't hesitate to let us know. And if you ever want to come by and say hi, please feel free!

All the best in your future endeavors, and we hope that you'll stay in touch with us.

Why should you write an exit interview email?

1. The exit interview is an important tool for both the employer and the employee. It gives the employer a chance to learn about the employee's experience with the company and the reasons for leaving, and it gives the employee a chance to voice any concerns or give feedback about their experience.

2. The exit interview can help the employer improve the workplace and prevent future turnover. It can also help the employee transition to their new job and provide closure on their time with the company.

3. The exit interview email is a way to formalize the process and ensure that both the employer and employee have a chance to document their thoughts and experiences. It can also help to build goodwill and maintain a positive relationship between the employer and the employee.

Who needs to write an exit interview email?

-HR managers

Where can I learn more about copywriting?
Check out our blog!

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How it works

Screenshot of Copy.ai feature
Enter what you need to write
Choose from emails, social posts, long-form blog posts, and more!
Give Copy.ai a bit of context
Enter a few sentences about your project/campaign.
Screenshot of Copy.ai feature
Sift through the results
Our AI content generator gives you multiple options for each campaign that you’re working on.
Edit, polish, and publish
Use Copy.ai’s editor to rewrite paragraphs and polish up sentences. Then, just copy and paste the work wherever you need it.

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