Reference Letter Templates: How To Write & Examples

reference letter

Frequently Asked Questions

How to write a reference letter?

Need to write a reference letter? Here are 3 simple steps to get started:

1. Gather the information you need to know.

Before you write anything, you need to know who or what you're writing about. The more specific you are, the more personalized you can make your content.

Here's our suggestions for writing a reference letter:

Recipient's name: [name of person receiving the letter]
Writer's name: [name of writer]
Writer's relationship to subject: [relationship between writer and subject]
Subject's character, skills, and accomplishments: [subject's character, skills, and accomplishments]
Position/scholarship/etc. that subject is applying for: [position/scholarship/etc. that subject is applying for]

2. Determine the structure of your output.

The structure of your content is just as important as the content itself. The structure of your content is how you're going to arrange the information in the content to make it easier for the readers to read and understand.

Greet the reader
Introduce yourself and your relationship to the person you're writing about
Describe the person's character, skills, and accomplishments
Explain why they would be a good fit for this position/scholarship/etc.
Sign off in a formal tone

3. Write the content or use to help you get started. Once you have your structure down, you can start writing the content.

3 Examples of a reference letter


Dear [recipient's name],

I'm writing to recommend [subject's name] for the [position/scholarship/etc.]. [Subject's name] is a person of great character, with a remarkable ability to accomplish the impossible. He can be counted on to work hard and to get things done.

The qualities that make [subject's name] such a good candidate for this position are his:

- dedication to helping others

- reliable and efficient work ethic

- ability to think quickly and solve problems

- ability to take on new challenges with confidence and an open mind

I hope that these qualities will be helpful in your decision-making process. If you have any questions, please feel free to contact me at [phone number]. Thank you for your consideration!


Dear [name of person receiving the letter],

I am writing to you to recommend [name of person receiving the letter] for the position of [position/scholarship/etc.].

I have known [name of person receiving the letter] for over five years. She is a motivated, hardworking individual with a strong work ethic, and I think she would be a great fit for this position.

I know that [name of person receiving the letter] will be an asset to your team because of her passion for [topic]. She has always been eager to learn more about [topic], and she has proven herself to be a quick study. Moreover, [name of person receiving the letter] is a reliable person who shows up on time and completes her work in a timely fashion.

Having had the privilege of working with [name of person receiving the letter], I can attest to her excellent communication skills and interpersonal skills. She also has a strong desire to help others learn about [topic], which makes her an ideal candidate for this position.

If you have any questions about my recommendation, please don't hesitate to contact me at [phone number]. Thank you!


Dear [name of person receiving the letter],

It is with great pleasure that I write this letter of recommendation for [subject name].

I have known [subject name] for over 10 years, and have worked with him as an employee and colleague. Over the years, he has displayed an unwavering commitment to excellence in all of his work, and has demonstrated an ability to identify areas for improvement and implement changes to improve processes and outcomes.

His work ethic is unmatched, and he is always looking for ways to expand his knowledge base. He has taken several courses on leadership training and development since we worked together, and has taken on additional responsibilities at work as a result of these new skills. He is always seeking out new opportunities to learn and grow.

I have no doubt that if given the opportunity, he will make an amazing addition to your team!

Why should you write a reference letter?

1. A reference letter can be a valuable tool for a job seeker. It can provide potential employers with an insight into the job seeker's character and work ethic.

2. A reference letter can also help to dispel any negative rumors or information about the job seeker.

3. Finally, a reference letter can simply be a way for the job seeker to say thank you to someone who has helped them in their career.

Who needs to write a reference letter?

-A current or former boss
-A current or former coworker
-A current or former client
-A current or former vendor
-A current or former student
-A current or former teacher
-A current or former landlord
-A current or former neighbor
-A family member
-A friend

Where can I learn more about copywriting?
Check out our blog!

You can learn how to write a blog post or even see examples of good Instagram captions.

If you're looking to start a business, you can discover side hustle ideas (or small business ideas), learn how to create your personal brand, create a content marketing plan, and even how to sell Notion templates!

How it works

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Enter what you need to write
Choose from emails, social posts, long-form blog posts, and more!
Give a bit of context
Enter a few sentences about your project/campaign.
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Sift through the results
Our AI content generator gives you multiple options for each campaign that you’re working on.
Edit, polish, and publish
Use’s editor to rewrite paragraphs and polish up sentences. Then, just copy and paste the work wherever you need it.

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