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How to Write Good Email Subject Lines for Introduction

Karen Le

July 28, 2022

As a founder, marketer, or blogger, you’re most likely using email to communicate to prospects, clients, contractors, or employees. The first impression an email recipient sees is the subject line of your email. A good email subject line can help the person on the other end understand the purpose of the email and who it is coming from.

According to Finances Online, 64% of email recipients open an email solely based on its subject line. 

How can you write copy that will increase your chances of getting your emails opened?

This article will discuss an introduction email subject line, how to introduce yourself in an email, and sharing examples of email introductions to help you improve your email communication style.

What are introduction email subject lines?

Subject lines communicate context to what an email could be about, hence, why they are called subject lines.

 

Specifically, Introduction email subject lines are essentially subject lines that are used when you are introducing yourself to someone new in an email. 

 

Think of introduction email subject lines as the digital version of a greeting when you are meeting someone in real life

How to Introduce Yourself in an Email

1. Find a mutual contact

Familiarity is a great way to introduce yourself to another person. By finding a mutual contact and mentioning their name, you can build rapport with another person, especially when they may already have a good impression of this mutual contact. Think of the mutual contact as a mutual friend or a recommendation to help you elevate yourself. 

2. Use an informative subject line

An informative subject line tells the email recipient what the email is going to contain. You only have so much space to work with in your subject line, so be concise in your wording to get your point across.

Mailchimp also suggests limiting punctuation use in your subject line to no more than 3 punctuation marks.

3. Personalize your greeting

Sending a generic email introduction is boring.

In this day and age, people are smart enough to know whether the email you are sending is personalized or just a generic email that you probably copied and pasted from somewhere else. 

According to Invesp, 22% of email recipients are more likely to open an email with a personalized subject line.

Personalize and tailor your email to the person or organization you are sending it to.

How can you personalize your emails and make them stand out?

Leverage the power of social media and use a search engine to conduct research. You can try to find common interests to talk about, share how you enjoyed the company’s latest marketing campaign, or how you liked their latest blog post published online. Build connections and rapport by building the relationship.

4. Write about the other person

People like thinking about themselves or what is in it for them.

Provide some type of value on how this email exchange can help benefit the person on the other end. Remember that your recipient doesn’t care about you nearly as much as they care about themselves and what’s in it for them. 

5. Explain why you are reaching out

Share your intention for reaching out to the recipient on the other end of the email. 

Think of email as another channel to communicate with someone. Consider how you would approach a conversation if it happened in person. 

Let the email recipient understand who you are. This is your elevator pitch.

Who are you? What do you do for work? Where do you work? What is the purpose of this email?

These are all things that your recipient may want to know.

6. Include a call to action

What is the purpose of your email? Think of how you would like to end the email and find a way to encourage the person on the other end of the email to take a specific action.

Do you need an answer for a specific question?

An excellent way for the conversation to continue is by asking a question. It gives the email recipient a reason to respond and gives you a better understanding of if they opened your email or not.

7. Offer thanks and close

Thank the reader for opening and reviewing your email. Close the email on a positive note. Sharing your enthusiasm and appreciation goes a long way by showing the hiring manager how you end your message and appreciate their time and their consideration for what you asked in the email.

8. Proofread

Make sure to proofread and edit your email before sending it. Read your copy thoroughly, checking for any errors; in spelling, grammar, names, places, and sentence structure.

The ideal self-introduction email format is simple and includes:

  • Subject line
  • Greeting
  • Body
  • Sign off
  • Signature

Email subject lines are how people perceive their first impression of you. Make it concise, simple, and easy for the email recipient to understand the email's context.

We will share examples of email introductions to help you make a great first impression.

Examples of Email Introductions

Formal Introduction Example

Email Subject Line: Introduction: Johnny Appleseed, [insert job title] at [insert company’s name]


Dear [insert first name and last name],

My name is [Your First Name, Last Name], and I would like to introduce myself. I am the [insert job title] at [insert company’s name]. I have been at the company for over [X amount] years.

I am reaching out to you because I saw that you are also in the business of [insert what this is]. I would like to open the opportunity for collaboration soon.


Please feel free to contact me to arrange a meeting. Thank you, and I’m looking forward to working together in the future.


Sincerely,
[Your First Name, Last Name]

Casual Introduction Example

Email Subject Line: Hi, it’s nice to meet you


Hi [First Name],

My name is [Your First Name, Last Name], and I would like to introduce myself. I am a big fan of your work and I have been following you for some time.

I am currently working as a freelance writer and am interested in writing about the latest trends in the [insert industry] industry. I would love to hear your thoughts on the matter.

Thank you and I look forward to hearing from you soon.



Thank you for your time,

[Your First Name, Last Name]

Introduction With a Referral Example

Email Subject Line: Referred by [insert name of referral] for [insert job title] opportunity

Dear [First Name],

I hope you find this email well. My name is [Your First Name, Last Name], and I am applying for the [insert job title] opportunity.

I was referred to you by a mutual acquaintance,  [insert name of referral], for this opportunity, who is the [insert job title] at [insert company’s name].

{Insert name of referral] and I have known each other for years, and she has spoken highly of your work. She told me you were looking for someone with my skillset, and I believe I am the perfect fit for the job.

Please find my resume and portfolio attached.

Thank you for taking the time to review my application, and I look forward to hearing from you.


Best wishes,
[Your First Name, Last Name]

Introducing Someone Else Example

Email Subject Line: Introducing you to [insert name of person]

Dear [First Name],

My name is [Your First Name, Last Name]


Best wishes,
[Your First Name, Last Name]

Introduction email to client

Email Subject Line: Introduction: [Name of employee] at [Insert Company’s Name]

Dear [First Name],

My name is [Your First Name, Last Name], and I am the founder of [insert company’s name]. I would like to introduce you to our newest employee, [insert name].

She is a recent graduate of [insert name] University, and she has a lot of experience in Influencer Marketing. She will be a valuable asset to our team, and I am sure that will enjoy working with her on the upcoming campaigns we have lined up.


Best regards,
[Your First Name, Last Name]

Introduction email to the manager

Email Subject Line: Introduction: [Your First Name, Last Name] at [Insert Company’s Name]

Dear [First Name],

My name is [Your First Name, Last Name] and I am the new [insert job title] at [insert company’s name]. I would like to introduce myself and see a meeting with you to discuss my work goals.


Thank you for your time and I look forward to meeting with you soon.

Best regards,

[Your First Name, Last Name]

Introduction meeting

Email Subject Line: Introduction: [Your First Name, Last Name] at [Insert Company’s Name]

Dear [First Name],

My name is [Your First Name, Last Name] and I am the new [insert job title] at [insert company’s name]. I would like to introduce myself and arrange a meeting with you to discuss my work goals.


Thank you for your time and I look forward to meeting with you soon.

Best regards,

[Your First Name, Last Name]

Self-introduction for interview

Subject: [Insert job title] opportunity | [Your First Name, Last Name]

Dear [First Name],

My name is [Your First Name, Last Name], and I am a recent graduate at [insert name of university] University. 

I have freelanced in the [insert industry] for the last few years.

I am interested in the open position at your company, posted on [insert where you saw the posting. I would like to schedule an interview with you to discuss my qualifications.


Thank you for your time, and I look forward to hearing from you soon.

Sincerely,

[Your First Name, Last Name]

Self-introduction to companies

Email Subject Line:

Dear [First Name],

My name is [Your First Name, Last Name], and I am a recent graduate of [insert university’s name] University.

I have been freelancing for the last few years in the [insert industry] industry. I am interested in working at your company, and I would like to schedule an interview with you to discuss my qualifications.

Thank you for your time, and I look forward to meeting with you soon.

Best regards,

[Your First Name, Last Name]

Self-introduction to colleagues

Email Subject Line: Introducing myself to the Marketing team

Hi [First Name],

I hope you find this email well. My name is [Your First Name, Last Name]. I have recently joined [insert company’s name]’s [insert department name] team and wanted to introduce myself.

I am looking forward to working and getting to know you all better.

Please feel free to contact me if you have any questions, need any help, or would like to set up a coffee chat.

Best,

[Your First Name, Last Name]

Sales introduction

Email Subject Line: Sales opportunity, [Your First Name, Last Name]

Dear [First Name],

My name is [Your First Name, Last Name] and I have been in the sales industry for over [insert time frame] years.

I am interested in the open position at [insert name of company] and feel like I would be a great asset to the team. I would like to schedule an interview with you to discuss my qualifications.

Please see attached CV.

Thank you for your time, and I look forward to hearing from you soon.

Cheers,

[Your First Name, Last Name]

Virtual introduction

Email Subject Line:

Dear [First Name],

My name is [Your First Name, Last Name], and I am the [insert job title] at [insert company name].

I am interested in connecting with you and learning more about your work.

Thank you for your time, and I look forward to meeting with you soon.

Best wishes,

[Your First Name, Last Name]

Introduction to supplier

Email Subject Line: Introduction: [Your First Name, Last Name] at [Name of your Company]

Dear [First Name],

My name is [Your First Name, Last Name], and I am the [insert job title] at [insert company’s name].

I am interested in your products and would like to schedule a meeting with you to discuss the possibility of doing business together.

Thank you for reviewing my email. I look forward to hearing from you soon and working together in the future.


Best regards,

[Your First Name, Last Name]

Referral program introduction

Email Subject Line: Referral Program


Dear [First Name],

My name is [Your First Name, Last Name], and I am a satisfied customer of [insert name of company].

I have been very happy with the products and services that your company has provided, and I would like to refer you to my family and friends. Do you have a referral program in place?

Thank you for your time, and I look forward to hearing from you soon.



Best regards,

[Your First Name, Last Name]

Product introduction

Email Subject Line: Product information meeting

Dear [First Name],

My name is [Your First Name, Last Name], and I am the [insert job title] at [insert company’s name].

I am interested in your products and would like to schedule a meeting with you to discuss the possibility of doing business together.

Thank you for your time, and I look forward to meeting with you soon.

Best regards,

[Your First Name, Last Name]

Onboarding introduction

Email Subject Line: Onboarding Introduction

Dear [First Name],

My name is [Your First Name, Last Name] and I am the [insert job title] at [insert job company].

I am excited to have you on board and look forward to working with you.

Please feel free to contact me if you have any questions or need any help.

Cheers,

[Your First Name, Last Name]

Brand introduction

Email Subject Line: Introduction: [Your First Name, Last Name] at [Name of your Company]
Dear [First Name],

My name is [Your First Name, Last Name], and I am the founder of [name of your company].

I am interested in your products and would like to schedule a meeting with you to discuss the possibility of partnering together on [name the reason].

Thank you for your time, and I look forward to meeting with you soon.


Cheers,

[Your First Name, Last Name]

Project manager introduction

Email Subject Line: Project Manager at [name of the company]

Dear [First Name],

My name is [Your First Name, Last Name], and I am the Project Manager at [name of the company].


I will be overseeing [name of reason] and will be managing [XYZ] project. I look forward to working together.


Please feel free to contact me for any further questions or concerns you may have.

Cheers,
[Your First Name, Last Name]

Cold introduction

Email Subject Line: Introduction: [Your First Name, Last Name] at [Name of the company]

Dear [First Name],

My name is [Your First Name, Last Name], and I am the [insert job title] at [name of company].

I am interested in your products and would like to schedule a meeting with you to discuss the possibility of doing business together.

Please feel free to [insert action: book a meeting, the message].

Thank you, and I look forward to hearing from you soon.

Best regards,
[Your First Name, Last Name]

A formal, polite introduction

Email Subject Line: Introduction: [Your First Name, Last Name] at [Name of the company]

Dear [First Name],

My name is [Your First Name, Last Name], and I would like to introduce myself. I am the [insert job title] at [insert company’s name].

I am interested in your products and services, and I would like to schedule a meeting with you to discuss the possibility of doing business together. 


Please feel free to contact me if you have any questions. Thank you, and I look forward to hearing from you soon.

Sincerely,
[Your First Name, Last Name]

Influencer

Email Subject Line: Introduction: [Your First Name, Last Name]

Dear [First Name],

I hope you find this email well.

My name is [Your First Name, Last Name], and I would like to introduce myself. I am an influencer for over [insert amount of time] years and have worked with [list of companies] to name a few.


I am interested in working with your brand, and I think that we could have a great partnership together.

Please see attached portfolio.

Thank you for taking the time to review my email, and I look forward to hearing from you about your thoughts.

Best,

[Your First Name, Last Name]

Introducing yourself to someone who shared an article or an opinion online

Email Subject Line: Introduction: [Your First Name, Last Name], [Insert Your Job Title]

Dear [First Name],

My name is [Your First Name, Last Name], and I am a [insert your job title]. I would like to introduce myself to you. I came across your article about [insert what the article was about] and wanted to reach out to you.

I enjoyed reading your article, and resonated with [XYZ reason]. I found to be informative and I would love to chat more about it on my podcast, [Insert your podcast].

Please feel free to contact me, and I look forward to hearing from you soon.

Thank you for taking the time to review my email.

Best wishes,
[Your First Name, Last Name]

Introducing yourself to someone referred by a mutual contact

Email Subject Line: Mutual contact of [Name of person] | [Your First Name, Last Name]



Dear [First Name],

I hope you find this email well. My name is [Your First Name, Last Name], and I’m a mutual contact of yours and [name of mutual contact].

[Name of mutual contact] suggested I reach out to you about [name of reason].

Please feel free to email me back with your thoughts.


I appreciate you for taking the time to review my email. I look forward to hearing from you soon.

Best regards,
[Your First Name, Last Name]

Conclusion

As you can see, the communication style changes based on the email's subject and to whom you are sending the email.

 

If this is your first time sending out this type of email, we hope our article has helped you become more confident with hitting ‘send’.

 

With time and practice, you will perfect your email game in no time!

 

Do you want more help with email subject lines?

 

Try using our free email subject line generator to help you create great copy for your emails!

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