Thank You Note Templates: How To Write & Examples

thank you note

Frequently Asked Questions

How to write a thank you note?

Need to write a thank you note? Here are 3 simple steps to get started:

1. Gather the information you need to know.

Before you write anything, you need to know who or what you're writing about. The more specific you are, the more personalized you can make your content.

Here's our suggestions for writing a thank you note:

Gift description: [description of gift]
Plans for using the gift: [plans for using the gift]

2. Determine the structure of your output.

The structure of your content is just as important as the content itself. The structure of your content is how you're going to arrange the information in the content to make it easier for the readers to read and understand.

Thank the reader for their gift
Describe how you plan to use the gift
Tell them how much it means to you that they gave you this gift
Sign off with a warm closing

3. Write the content or use to help you get started. Once you have your structure down, you can start writing the content.

3 Examples of a thank you note


Dear [name],

I just wanted to express my gratitude for your gift, which was very thoughtful. You're so kind to think of me at all, and I'm so glad you did. I can't wait to start using it!

Thank you for being such a good friend and for always making me feel like you have my best interests at heart. I really do appreciate it.

Take care,



Dear [Recipient],

Thank you so much for the [gift description]. I can't wait to use it!

I'm looking forward to [plans for using the gift]. It's such a thoughtful and generous gift—and it means so much to me that you thought of me when you were making your decision.

I hope you have a great day, and please feel free to reach out if there's anything else I can do for you.


[Your name]


Dear [reader name],

Thank you so much for the [gift description]. I can't wait to use it!

I'm so glad we have the opportunity to connect over [activity].

It means so much to me that you thought of me when choosing this gift. Thank you so much for your thoughtfulness!


[Your name]

Why should you write a thank you note?

1. Writing thank you notes is a way to show your appreciation for someone's thoughtful gesture.

2. It's also a way to make a good impression and keep your name in front of people who may be able to help you in the future.

3. Finally, taking the time to write a thank you note is a sign of respect and good manners.

Who needs to write a thank you note?

-A boss
-A co-worker
-A teacher
-A student
-A parent
-A neighbor
-A business associate
-A doctor

Where can I learn more about copywriting?
Check out our blog!

You can learn how to write a blog post or even see examples of good Instagram captions.

If you're looking to start a business, you can discover side hustle ideas (or small business ideas), learn how to create your personal brand, create a content marketing plan, and even how to sell Notion templates!

How it works

Screenshot of feature
Enter what you need to write
Choose from emails, social posts, long-form blog posts, and more!
Give a bit of context
Enter a few sentences about your project/campaign.
Screenshot of feature
Sift through the results
Our AI content generator gives you multiple options for each campaign that you’re working on.
Edit, polish, and publish
Use’s editor to rewrite paragraphs and polish up sentences. Then, just copy and paste the work wherever you need it.

Ready to level-up?

Write 10x faster, engage your audience, & never struggle with the blank page again.

Get Started for Free
No credit card required
7-day trial of Pro
90+ content types to explore