Professional Thank You Note Templates: How To Write & Examples

professional thank you note

Frequently Asked Questions

How to write a professional thank you note?
Need to write a professional thank you note? Here are 3 simple steps to get started:

1. Gather the information you need to know.

Before you write anything, you need to know who or what you're writing about. The more specific you are, the more personalized you can make your content.

Here's our suggestions for writing a professional thank you note:

Recipient's name: [name of person receiving the note]
Help provided: [what help was provided]
How you used their help and what it meant to you: [how you used their help and what it meant to you]
Sender's name: [name of person sending the note]

2. Determine the structure of your output.

The structure of your content is just as important as the content itself. The structure of your content is how you're going to arrange the information in the content to make it easier for the readers to read and understand.

Greet the reader
Thank them for their help
Describe how you used their help and what it meant to you
Invite them to get in touch if they need anything from you in the future
Sign off with a formal tone

3. Write the content or use Copy.ai to help you get started. Once you have your structure down, you can start writing the content.
3 Examples of a professional thank you note
Example:

Dear [name of person receiving the note],

I wanted to take a moment to thank you for all of your help throughout the last few months. It's been wonderful to work with you and I appreciate everything you've done for me.

I've really appreciated the advice you've given me regarding how to handle the situation at hand. Your perspective has helped me to see things in a different way, which has really helped me to understand my role in this process. I hope you understand how grateful I am for this insight.

I look forward to continuing our conversation and hope that we can continue to work together in the future. If there's anything I can do for you, please don't hesitate to get in touch.

Sincerely,

[your name]


Example:

Dear [name of person receiving the note],

I wanted to take a moment to thank you for your help with [task name]. I really appreciated the time you took to help me with that, and I'm excited to be able to put what I learned into practice.

I know we all have busy schedules, so I really appreciate your willingness to help out. I've already put what I learned into practice and it's made my life so much easier!

If there's anything I can do for you in the future, please don't hesitate to reach out.

Sincerely,

[your name]


Example:

Dear [recipient's name],

I wanted to send you a note to let you know how much I appreciated the help you provided me this week. It was so helpful, and I am so grateful for your support.

I have been using the tips you gave me to improve my writing skills. I have been feeling more confident in my writing, and I have been trying new things in my writing that I have not tried before. This has been incredibly helpful in my work.

I would love to stay in touch with you and keep learning from you! If there is anything I can do for you, please do not hesitate to ask.

Sincerely,

[your name]
Why should you write a professional thank you note?
1. A professional thank you note can show your appreciation for someone's help or business.

2. A professional thank you note can make a good impression and help build relationships.

3. A professional thank you note can be a good way to show your gratitude and make sure the person knows you appreciate their help or business.
Who needs to write a professional thank you note?
-A boss
-A co-worker
-A client
-A vendor
-A supplier
-A contractor
-A consultant
-A doctor
-A lawyer
-A teacher
Where can I learn more about copywriting?
Check out our blog!

You can learn how to write a blog post or even see examples of good Instagram captions.

If you're looking to start a business, you can discover side hustle ideas (or small business ideas), learn how to create your personal brand, create a content marketing plan, and even how to sell Notion templates!

How it works

Screenshot of Copy.ai feature
1
Enter what you need to write
Choose from emails, social posts, long-form blog posts, and more!
2
Give Copy.ai a bit of context
Enter a few sentences about your project/campaign.
Screenshot of Copy.ai feature
3
Sift through the results
Our AI content generator gives you multiple options for each campaign that you’re working on.
4
Edit, polish, and publish
Use Copy.ai’s editor to rewrite paragraphs and polish up sentences. Then, just copy and paste the work wherever you need it.

Ready to level-up?

Write 10x faster, engage your audience, & never struggle with the blank page again.

Get Started for Free
No credit card required
7-day trial of Pro
90+ content types to explore