Landlord Reference Letter Templates: How To Write & Examples

landlord reference letter

Frequently Asked Questions

How to write a landlord reference letter?

Need to write a landlord reference letter? Here are 3 simple steps to get started:

1. Gather the information you need to know.

Before you write anything, you need to know who or what you're writing about. The more specific you are, the more personalized you can make your content.

Here's our suggestions for writing a landlord reference letter:

Tenant's name: [name of tenant]
Landlord's name: [name of landlord]
Your relationship to the tenant: [your relationship to the tenant]
How long you've known the tenant and in what capacity: [how long you've known them and how (e.g., as a coworker, friend, etc.)]
Positive qualities of the tenant as a renter: [positive qualities of the tenant as a renter]

2. Determine the structure of your output.

The structure of your content is just as important as the content itself. The structure of your content is how you're going to arrange the information in the content to make it easier for the readers to read and understand.

Greet the reader
Introduce yourself and your relationship to the tenant
Describe how long you've known the tenant and in what capacity
Explain why you're writing this letter (e.g., they're applying for a new apartment)
List some of the tenant's positive qualities as a renter, such as timeliness with rent payments, cleanliness, etc.
Sign off with your contact information in case the landlord has any questions or wants to follow up

3. Write the content or use to help you get started. Once you have your structure down, you can start writing the content.

3 Examples of a landlord reference letter


Dear [landlord's name],

I am writing to offer a reference for [name of tenant].

I have known [name of tenant] for [length of time] as a co-worker. He is a hard worker, reliable, and kind. He always pays his rent on time, and he has never caused any trouble in the building. I would recommend him as a renter to anyone.

If you have any questions, feel free to contact me at [your phone number]. Thank you for your time, and I hope this letter is helpful!


[your name]


Dear [Landlord's name],

It is with pleasure that I write this recommendation letter for [tenant's name]. We have known each other for [how long you've known the tenant and in what capacity].

[Tenant] is an excellent renter. She is always on time with his rent payments, and she has never caused any trouble with the apartment. She is also very clean and tidy, which is especially important in our shared living space.

I would recommend [tenant] as a renter to ANYONE looking to rent out an apartment or home. If you have any questions or concerns, please feel free to contact me at [your contact information].


[your name]


Dear Landlord,

My name is [your name]. I've known [tenant name] for the past year and a half, and we have worked together at [company name]. We've become close friends and have often collaborated on projects together.

I am writing to recommend [tenant name] for a new apartment. [Tenant name] is an extremely organized and responsible renter. They always pay their rent on time, and they are always extremely clean and well-kept. They are also very easy to communicate with, and they will always answer any questions you have about their apartment or your property.

If you need any further information about [their] qualifications as a renter, please do not hesitate to contact me at [your contact information].


[your name]

Why should you write a landlord reference letter?

1. The landlord reference letter can be a powerful tool to help a tenant get approved for a new rental unit. By providing a positive reference for the tenant, the landlord can help them overcome any potential negative information on their rental history.

2. A landlord reference letter can also help a tenant to negotiate better terms on their new lease. By providing a positive reference, the landlord can help the tenant to get a lower rent price or other concessions from the new landlord.

3. Finally, a landlord reference letter can simply be a way to show appreciation for a good tenant. By writing a positive letter, the landlord can show their thanks for the tenant's responsible behavior and good rental history.

Who needs to write a landlord reference letter?

-A property manager
-A landlord
-A homeowner

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