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How to Write Subject Lines for Job Application Emails

Karen Le

July 28, 2022

Hiring managers and recruiters have an overflow of emails from many applicants. To ensure your email gets read, how can your application stand out?

Job applications can already be a daunting and vigorous process for many job seekers putting themselves on the job market. 

You might be at that stage where you are starting your journey towards landing a job or have been back and forth with several organizations.

Today, many job application processes start through email. That said, email subject lines are the first way a person has an impression of you.

Super Office shares how 33% of email recipients will open an email solely based on what is written in the email subject line.

We'll be discussing tips on how to write a subject line for job applications and subject line templates to help you create captivating emails.

Tips for writing a subject line for job applications

Mention the job title

Make it easy for the recruiter or hiring manager to decipher what the email is about. One way to do this is by mentioning what the job title is, as this can help them organize candidates easily through their email search bar and consider you as an applicant to move forward to the next stage of the hiring process. 

The recruiter or hiring manager is most likely receiving a high influx of applicants through their email. Sometimes, they may be receiving applicants for more than one role. To avoid any sort of confusion, including keywords such as the job title will help your point of contact keep you top of mind.

Make a note of important keywords

Include keywords to help your email stand out.

For instance, Hubspot shares that using names in subject lines has a higher open rate than an email that doesn't.

By applying this knowledge, either include your name to make it easier for the hiring manager or recruiter to find you. Alternatively, you could add the name of the hiring manager or recruiter if you want to directly grab their attention with your scroll-stopping subject line.

Other keywords to remember are words directly related to the job opportunity itself. For instance, mention the title of the job opportunity or job ID # shared on the job posting. You could also mention where you found the job opportunity posting or where you met the hiring manager if you've already had contact.

Commonly, 'job application' or 'job candidate' can be used to share that you are applying for a role.

Keep it short and precise

Statistics show that 42% of emails are opened on a mobile device.

According to a 2018 US Report, 81% of people use a smartphone, while 21% of people use a tablet.

There is a limited amount of room shown in the subject line preview before opening. Making it short and precise will allow you to get your message across, grab people's attention, and make it easy for the recipient to understand the email's subject.

Retention Science shares how subject lines between six and ten words deliver a higher open rate for your email. 

Hubspot recommends having less than 50 characters in the subject line to help people scan your message faster.

With this bit of space, ensure to include keywords as there is a small amount of space shown through the subject line preview.

Mention referrals

Do you have any referrals for the job you are applying to? You can mention this in the subject line and the email's body.

According to Super Office, 45% of email subscribers are more likely to open an email based on knowing who sent the email.

Referrals don't guarantee that you will get the job. However, they can increase your chances of being considered for the role.

Referrals help hiring managers and recruiters gain confidence in your application as they are used as a recommendation or testimonial for you.

Think of when you are purchasing a product for the first time. You may research, ask your family and friends about their experiences, and find reviews on how other people liked the product.

Another way to look at this is to see this person as a mutual friend that raves about you, and already knows your experience and work ethic. They are your endorsement before you have a conversation with them.

You are a personal brand, whether you like it or not.

Sometimes, there is an extra incentive for employees to share referrals for new roles as the company provides rewards such as a referral bonus if the candidate successfully lands the role.

Include the position and your name

Make it as easy as possible for the hiring manager to understand the email and who it is coming from.

When they post a job, they are most likely receiving many applications through their email.

Information such as the position you are applying for and your name keeps your email organized. It makes it easy for the hiring manager to process through top applicants they would like to consider.

Bonus: the hiring manager could receive a positive impression on your end by helping them make their job easier. It's the small actions like this that are simple yet thoughtful. 

Subject line for job application templates

We will be sharing a variety of subject lines used for different job-related emails below.

Subject for sending resume to HR

  • [Insert job title] x [Insert your name] application
  • Job application: [Insert your name] x [insert job title]
  • Applying for [insert job title] at [insert company name] | [Insert your name]
  • Job inquiry- [Insert your name], [X] amount of experience in [insert what field you are in]
  • Job application for [insert job title]
  • Applying for [insert job title] position | [Insert your name]
  • Application for [insert job title] | [Insert your name]
  • Applying for job ID # [insert job ID #], [insert your name]
  • [Insert job title] Resume + Cover Letter | [Insert your name]
  • [Insert job title] CV + Cover Letter- [Insert your name]


Subject for job application follow-up email

  • Follow up on [insert job title] application
  • Following up on the [insert job title] position- [Insert your name]
  • Thank you for a great [insert job title] interview- [Insert your name]
  • Following up regarding [insert job title] position- [Insert your name]
  • Following up regarding [insert job title] status- [Insert your name]

Mention Referrals or any other Connection to the Hiring Manager When Possible

  • Referred by [insert name of referral] for [insert job title]
  • Referred by [insert name of referral]: [insert your name] for [job title]
  • Referred by [insert name of referral], [insert their job title]: [insert your name], candidate for [insert job title] position
  • Referred by [insert name of referral]: [Insert your name], [insert job title] job ID # [insert job ID # posted from the job description listing]

Applying After Contacting on Social Media

  • Following up on [insert reason]
  • RE: [Insert job title] application- [Insert candidate’s name] applied on [insert social media platform]

Letter of Interest Examples

  • Application for consideration
  • CV/Resume for [insert job title] role- [Insert your name]
  • Resume for [insert job opportunity] role 
  • [Insert your name] | Application for [insert job title] opportunity 

Confirm an Interview

  • Interview confirmation for [insert job title]
  • Interview: [Insert candidate’s name] x [Hiring manager’s name]- [Insert company’s name] Interview 
  • Confirmation for [insert job title] interview
  • Confirmation for [insert job title] meeting

Say Thank You for an Interview

  • Thank you
  • Thank you for time 
  • Thank you so much for your time 
  • [Insert your name]: Interview follow-up and thank you
  • Thank you, I enjoyed our conversation 
  • Thank you for considering me
  • I appreciate your time
  • [Insert name of prospective team members]: Interview follow-up and thank you
  • Thank you for considering me for the [insert job title] opportunity
  • It was a pleasure meeting you, [insert hiring manager's name]
  • Thank you for the opportunity

Thank Prospective Team Members

  • Thank you
  • Thank you for your time
  • Thank you so much for your time, [insert prospective team members' names]
  • [Insert your name]: Interview follow-up and thank you
  • [Insert name of prospective team members]: Interview follow-up and thank you
  • Thank you for the consideration
  • Thank you for considering me
  • Thank you, I enjoyed our conversation
  • I enjoyed our conversation
  • I enjoyed connecting with you
  • I enjoyed connecting with the team

Accept a Job Offer

  • Accepting [insert company’s name]
  • Acceptance Offer- [insert your name]
  • [Insert your name]: Acceptance Offer
  • Accepting [insert company’s name]- [Insert your name]

Counteroffer Email Message

  • Regarding the [insert job title] offer
  • [Insert your name]- [Insert Job] Offer
  • [Insert Job] Offer- [Insert your name]
  • Regarding the employment offer
  • About the employment offer
  • Regarding the [insert job title] offer

Decline a Job Offer

  • [Insert Job] Offer- [Insert your name]
  • [Insert your name]- [Insert job] offer
  • Regarding the [insert job title] offer for [insert your name]
  • Withdrawal from the job acceptance offer
  • Thank you for the [Insert Job] Offer
  • Thank you for your time
  • Regarding the [insert job title] offer
  • I appreciate your time
  • I appreciate the [insert job title] offer

Interview Invitation Letters

  • Subject line: [First Interview Request] [Company Name] - [Insert Job Title]
  • Your application for [insert job title]
  • Invitation: [Candidate’s Name] <> [Insert Company Name]
  • Invitation: Interview with [Candidate’s Name] for [Insert Job Title]
  • Schedule Your Interview 
  • Interview: [Insert candidate’s name] x [Hiring manager’s name]- [Insert company’s name] Interview 
  • Invitation: [Insert job title] interview with [insert candidate’s name]
  • Invitation: [Insert job title] interview with [insert hiring manager’s name]
  • Invitation: Screening interview with [insert company name] for [insert job title] position

Job Offer Letters

  • [Insert Company Name]- Interview Follow Up
  • Follow up from [insert job title] interview
  • Interview status update

Candidate Rejection Letters

  • Follow up from [insert job title] interview
  • Interview status update
  • Thank you for your time
  • Thank you for applying to [insert company's name]

When you send your application with referrals

  • Referred by [insert referral name] for [insert job title]
  • Referred by [insert name of referral]: [insert your name] for [job title]
  • Referred by [insert name of referral], [insert their job title]: [insert your name], candidate for [insert job title] position
  • Referred by [insert name of referral]: [Insert your name], [insert job title] job ID # [insert job ID # posted from the job description listing]

When you send your application, and you personally know the recipient

  • Application for [insert job title] opportunity
  • [Insert job title] opportunity | [Insert your name]
  • [Insert your name] | [Insert job title] opportunity
  • [Insert job title] application | [Insert your name]

When You're Sending Your Resume for Feedback

  • Feedback on resume
  • Resume follow-up | [Insert your name]
  • Resume follow-up [Insert job title] position

When You're Reaching Out to a Networking Contact

  • Following up from [insert name of place or event where you met]
  • Follow up from our chat at [insert name of place or event where you met]
  • Nice to meet you
  • Continuing our chat from [insert name of place or event where you met]

Applying for an Internship

  • [Insert title of position] Internship Application | [Insert your name]
  • [Insert your name] | [Insert title of position] Internship Application
  • Internship application for [insert job position] opportunity 
  • Internship application for [insert job position] | [Insert your name]

Conclusion

Job application emails do not need to be daunting. With the proper techniques and how you approach your communication, you will become a natural in no time.

Email subject lines are a great way to share a sneak peek into what is in the email. Adjust your copy based on the context and purpose of why you are sending it. There are many similarities in the subject lines, such as including your name and the job position. 

If you're still having trouble with writing your subject line, we are here to help!

We have a free online email subject line generator that can help you increase your open rates, communicate with your subject effectively, and support you. At the same time, you continue learning how to write emails.

What are you waiting for? 

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